Ankara Yıldırım Beyazıt University

Abbreviations:

AYBÜ: Ankara Yıldırım Beyazıt University

Unit: Faculty, Graduate School, Institute, Conservatory, and Directorate

Unit Secretary: Secretaries in the units listed above, excluding Directorates

PDB: Personnel Directorate

ÜYKK: University Administrative Board

You can open the search function by pressing Ctrl+F on the page and search for the desired word.

You can send the information you want to be added or the deficiencies you see to our e-mail address: personel@aybu.edu.tr.

Page Publication Date: 07.04.2023

Update Date: 13.01.2025

GDPR (KVKK) TRANSACTIONS

What is GDPR (KVKK)? What should institutions pay attention to within the scope of GDPR?
- It is the Personal Data Protection Law (Kişisel Verileri Koruma Kanunu).
- The purpose of the law is to ensure the protection of personal data in Turkey.
- As a university, corporate policies have been prepared and implemented within the scope of the law.
- All our units are primarily obliged to have a good understanding of the Personal Data Protection Law.
- Sensitivity should be shown regarding all information and documents that should not be recorded or published under the law, as well as their backup/security.

PASSPORT TRANSACTIONS

What are the steps for obtaining a passport?
- Visit our Directorate's website.
- Download Form PS-03 under the Forms tab on our site and complete it fully.
- Submit Form PS-03 to our Directorate in person or via e-mail (if you are administrative personnel, send it to personel.idari@aybu.edu.tr; if you are academic personnel, send it to personel.akademik@aybu.edu.tr).
- Based on your PS-03 form, a "Passport Form" will be prepared by our Directorate.
- The Passport Form is signed, sealed, and assigned a number by the authorized Head of the Directorate or other authorized superiors if the Head is not available.
- You will be informed once the Passport Form is ready.
- The person concerned must come to our Directorate (Esenboğa Campus) in person to receive it.
- The person concerned completes the passport procedures within the scope of the appointment received from the Ankara Provincial Directorate of Population and Citizenship, along with this form and other required documents.
What do you require for a passport?
- If you are applying for a passport for yourself or your family members, it is sufficient to fully complete the "Passport Request Form Petition" (PS-03) in the Forms menu of our website.
- Our Directorate does not request any photographs, fees, stamps, etc.
I am in a hurry; you must give me my passport form immediately!
- It is important for you to request the form from our directorate at least three days before your passport appointment at the population directorate to ensure you can attend your appointment on time.
- This is because the Personnel Directorate is a directorate that carries out very intensive work and processes at our university, and the sole task of the personnel is not just passport procedures.
- In addition, the Passport Form has a standard signing process.
- Nevertheless, the form is prepared and delivered as quickly as possible.
What does the Population Directorate require for a passport? How can I make an appointment?
- The Population Directorate is a different government institution.
- The appointment system or the documents requested by this institution may vary from year to year.
- Therefore, as the information we provide about another institution may be incomplete, it is necessary for our personnel to contact that institution directly (via its website, by phone, in person, etc.) to learn the requirements, to avoid any inconvenience.
What does a Service Passport (Grey Passport) mean?
- Personnel assigned abroad are issued a Service (Grey) Passport if they cannot obtain a Special (Green) Passport.
- Firstly, a Rectorate Approval for the assignment abroad must be obtained.
- After the assignment, Form PS-03, located in the forms section of our Personnel Directorate, is completed and submitted to the Personnel Directorate.
- Officials who are issued service-stamped passports are required to return the service-stamped passports, which are still valid, to the unit where they worked, after completing their duty-related travel.
- The spouse and children under the age of 25 of our personnel who are entitled to a grey passport may also be issued a grey passport.
What does a Special (Green) Passport mean?
- It is a type of passport issued for a period of 10 years to civil servants working on behalf of the state and in the 1st, 2nd, and 3rd degree cadres, as well as their spouses and children who meet certain conditions.
What are the conditions for my child to obtain a Special (Green) Passport?
- Although your information is required on the passport form, you do not have to obtain a passport for yourself to obtain a passport for your spouse and children.
- Your child for whom you want to obtain a passport must be under the age of 18. However, if your child is over 18; you can also obtain a green passport for them if they "reside with you, are single, do not have insured employment, are continuing their education, and have not completed the age of 25."
- Regardless of their age; you can also obtain a green passport for your child if they "have a full-fledged state hospital report of mental, spiritual, or physical disability and reside with you, are single, and unemployed."
- The death of a parent with a green passport and the subsequent receipt of a survivor's pension does not prevent your child who meets the above conditions from obtaining a green passport.
- If your child is a student in another city and their green passport has expired, they can make an application themselves by making an appointment at the population directorate in the city where they are located, provided that the form obtained from our directorate is with them.
- If your child completes the age of 25, or if your child's education ends, or if they start insured employment even if they are of age, or if your daughter marries before the age of 25, their passport right expires, and they must have their green passport canceled and return it.
- Your child whose green passport right has expired can apply for a passport as a regular citizen.
Can I obtain a green/grey passport for my family members other than my spouse and dependent children?
- No. None of your family members other than your spouse and children, such as your mother, father, siblings, etc., can benefit from your passport (green/grey) right, even if they live with you and are dependent on you.
I retired from your university. Does my Special (Green) Passport right continue?
- Administrative personnel and academic staff who had the right to obtain a green passport and who left their positions at our University due to reasons such as retirement, resignation, or non-extension of their term of office also have the right to a green passport.
- These individuals must send a petition of request to our directorate via e-mail; administrative personnel to personel.idari@aybu.edu.tr and academic personnel to personel.akademik@aybu.edu.tr.
- After the e-mail is received by us, a "Duty Certificate" will be issued to the person concerned by our Directorate.
- The person concerned will go to the Provincial Population Directorate with this document, fill out the "Passport Form" there, and start the process.

ARCHIVE RESEARCH TRANSACTIONS

What does archive research mean?
- It is a mandatory procedure for individuals who are entitled to be appointed to our university before starting their duties.
- The information of the appointed individuals is sent to the Ankara Governorship Provincial Security Directorate for Archive Research.
- The Security Directorate investigates whether the individual has a criminal record, is wanted by law enforcement, or has a dismissal from public office or a finalized dismissal penalty from civil service within the scope of ongoing or concluded investigations or prosecutions.
- If your Archive Research from the Security Directorate comes back positive, your appointment procedures are initiated.
How long does archive research take?
- It can take between 2 weeks and 2 months.
What happens if my archive research result is negative/bad?
- If a record is found in your archive research, your information is forwarded to our University's Archive Research Evaluation Commission for examination of whether this record prevents your appointment.
- The commission members, including a legal expert, evaluate your archive record and assess whether your record prevents your appointment.
- If the evaluation result is negative, your appointment is not made; if it is positive, your appointment is made.
- You will be notified in writing to your address whether your appointment can be made or not.

ACADEMIC APPOINTMENT TRANSACTIONS

How are academic personnel appointment numbers determined?
- YÖK generally allocates a certain number of quotas for appointments to each university around March.
- Promotions (e.g., those who become Professors from Associate Professors within the institution) are not included in these numbers.
I meet the requirements; will I be appointed this year?
- If your staff requests do not come from the department + division + unit administrative boards,
- Even if a request comes, if your staff request is subject to the ¾ rule at the department/unit level,
- Even if you are not subject to the rule, if your staff request is not included in the quota allocated to our university by YÖK for that year,
- Even if your staff request is sent to YÖK, if it is not approved by YÖK,
- Even if YÖK approves, if you do not meet our additional conditions and announcement requirements when we publish the announcement,
- Even if you meet the requirements, if another candidate who applied for the same position is preferred by the jury instead of you, your appointment cannot be made.
What does the ¾ Rule mean?
- It is the rule that in all appointments exceeding the minimum staff number, at most ¾ of the staff, including the minimum staff, can be used for the same positions.
- Example: Let's assume that in a department of a faculty that provides department-based graduation, there are a total of 10 faculty members: 1 Professor, 8 Associate Professors, and 1 Assistant Professor, and our directorate receives a request for 1 more Associate Professor for this department from this faculty. Our directorate adds the current number of faculty members + the requested number of faculty members, divides the sum by four, and then multiplies by three. The resulting number is rounded down. So, 10 + 1 = 11 / 4 x 3 = 8.25, which is 8. This means that the upper limit for the number of people in any of the faculty member titles in this department is 8. Since there are already 8 Associate Professors in this department, they do not have the right to request 1 more Associate Professor. However, they do have the right to request other faculty member titles.
I have been newly appointed to your university; when should I start my duty?
- Those appointed to positions within the same provincial borders are obliged to start work within the working day following the date of notification of their appointment orders.
- Those appointed to positions in other provincial borders are obliged to move to that location within 15 days from the date of notification of their appointment orders and start work within the working day following the specified travel time.
I have been entitled to an open appointment at your university; how long does it take for my appointment to be finalized?
- All processes such as the writing and finalization of the archive research letter, the postal time of the results to our university, the writing of the decree, and the cover letter depend on variables such as workload, public holidays, and the mailing of documents. Therefore, while it is not possible for us to specify a definite period for the execution and completion of the process, all documents are processed and finalized as soon as possible without being kept waiting at our directorate.
- Although a definite period cannot be given, the appointment process steps table below (AKD-01) will give you brief information about the procedures and process.
What are the academic personnel appointment process steps?

Step	Process	Timeline
1	Allocation of quotas for appointments to our university by YÖK	Every March
Pre-Announcement Preparation
2	Requests for academic staff from our university units are solicited. (Any month after March)	15 days
3	Units solicit requests internally.	-
4	The department officially notifies the relevant department head with a written request for staff, stating its reasoned decision.	-
5	The department head approves this reasoned decision and staff request and officially notifies the dean's office in writing.	-
6	The dean's office obtains the Faculty Administrative Board's decision and notifies our Directorate by attaching the above documents.	-
7	Title and degree analysis are conducted by our Directorate.	Between 1 week and 1 month
8	Our Directorate submits the requests to the university administrative board.	-
9	Approved requests are officially communicated to YÖK in writing and processed through the request system on YÖKSİS.	-
YÖK Process
10	The YÖK expert responsible for our university eliminates requests that do not comply with the ¾ rule without even submitting them to the commission.	Between 1 week and 1 month
11	The YÖK expert submits our compliant requests to the relevant commission.	-
12	The requests approved by the commission are submitted to the YÖK Executive Board.	-
13	Following the YÖK Executive Board's review, our requests (non-compliant, compliant and approved, compliant and not approved) are officially communicated to our university in writing.	-
Publication of the Announcement
14	Approved positions from YÖKSİS are transferred to the Unit - Department - Division in the personnel program by selecting the title and degree.	-
15	Announcement details are requested from the relevant units for our requests approved by YÖK.	1 week
16	Sending the announcement text and announcement details to the Official Gazette.	-
17	Entering information on the Public Announcement website.	On the day of announcement publication
18	Preparation of the Announcement Information System for the announcement.	-
19	Publication of our announcement in the Official Gazette.	Within 3 days after receipt
Applications
20	Applications close 15 days after the announcement is published.	15 days
21	Applications are made to AİBS (AYBÜ Announcement Information System).	-
Evaluation Process of Applications
22	Appointment of a coordinator from the units where the announcement was made.	-
23	Entry of the preliminary juries determined by the unit into AİBS by the Coordinator.	-
24	Once the applications are closed, the preliminary jury examines and finalizes the applications in terms of formal requirements.	15 days
25	Announcement of the results for Research Assistants and Lecturers on our website.	On the date specified in our announcement
26	The Coordinator rejects the applications that are not accepted through the system.	-
27	Definition of the Final Juries in AİBS.	-
28	Forwarding of applications without formal deficiencies or errors to the scientific juries.	-
29	The Final Jury scientifically examines and finalizes the applications.	Assistant Professors 1 month, Associate Professors 1 month, Professors 2 months + Substitute Jury Process
30	Communication of the results to our Directorate.	-
31	Announcement of the results for Research Assistants and Lecturers on our website.	On the date specified in our announcement
University Administrative Board Process
32	Writing the Agenda Proposal to the University Administrative Board.	The Board meets every 15 days
33	Issuance of the positive/negative decision from the University Administrative Board + official written communication to our Directorate.	Within 4 days
If the Appointee is an Academic Staff Member of Our University
34	Writing the Tripartite Decree with Wet Signature.	2 Days
35	Signature Process of the Decree.	2 Days
36	Writing and Delivery of the Commencement Letter to the Unit via EBYS.	2 Days
If the Appointee is an Employee of a Different Public Institution (Transfer)
37	Writing the Letter of Consent to the Public Institution where they work.	-
38	Receipt of the Positive/Negative Response Letter from the Counter Institution.	-
39	If a Positive Response is Received, Writing the Tripartite Decree with Wet Signature.	-
40	Signature Process of the Decree.	2 Days
41	Writing the Letter of Departure from the Person's Institution and the Letter of Commencement to their New Unit via EBYS.	2 Days
If the Appointee is Not Employed in Any Public Institution (Open Appointment)
42	Writing the Archive Research Letter to the Ankara Governorship Provincial Security Directorate.	-
43	Writing of the Positive/Negative Response from the Security Directorate.	2 Weeks to 2 Months
44	Receipt of the Security Directorate's Response by Mail at Our Institution.	Between 1 Week and 10 Days
45	If a Negative Response is Received, Submission to the University Archive Research Commission.	-
46	If a Positive Response is Received, Writing the Tripartite Decree with Wet Signature.	-
47	Signature Process of the Decree.	2 Days
48	Writing the Commencement Letter to the Person and their New Unit via EBYS.	2 Days
Commencement of Duty
49	The Person Commences Duty Directly at Their Unit, Not at Our Directorate.	-
50	Receipt of the commencement letter from the Unit to our Directorate.	Same day
Data Entry
51	Entry of information into the Personnel Information System and YÖKSİS by our Directorate.	Within 2 days

What are the requirements to become a research assistant?
- Not to have completed the age of 35 as of the first day of January of the year the exam is held.
- To have a bachelor's degree.
- To have obtained at least 70 points from ALES.
- To be pursuing a master's degree with thesis at minimum.
What is the difference between 50/d and 33/a?
- Research assistants appointed according to Article 50/d of the Higher Education Law No. 2547 continue their postgraduate education while working as research assistants at a higher education institution, and their employment is terminated upon completion of their education and the expiration of their additional period (2 years).
- However, the employment of those appointed according to Article 33/a of the same law is not terminated even if they complete their education; it continues.
What does priority area mean?
- The Council of Higher Education (YÖK) has launched the "YÖK-Future Project for the Scientists of the Future," consisting of three stages: priority area research assistant employment, priority area faculty member employment, and academic merit-career platform, to train the scientists of the future.
- Within this scope, YÖK allocates a certain number of quotas to all universities each year for the recruitment of academic staff in the areas it determines.
- Changes such as department or division cannot be made in these quotas.
How are priority area appointments made?
- Procedures for research assistant positions announced in priority areas are carried out in accordance with the "Regulation on the Procedures and Principles Regarding the Central Examination and Entrance Examinations to be Applied¹ in Appointments to Academic Staff Positions Other² Than Faculty Members."
- Firstly, a preliminary evaluation is made, and those eligible to take the entrance exam are determined.
- Those eligible to take the entrance exam take the entrance exam "orally."
- The oral entrance exam jury consists of three faculty members, at least one of whom is from another public university.
- Those who score below 70 points in the oral exam cannot proceed to the evaluation stage.
- The appointments of those who are successful as a result of the evaluation made in accordance with this Regulation are carried out in accordance with the current legislation under paragraph (d) of the first paragraph of Article 50 of Law No. 2547.
What are the requirements to become a lecturer?
- To have a bachelor's degree.
- To have obtained an ALES score of at least 70 points.
- To have graduated from at least one postgraduate program.
- If there is a foreign language requirement in the announcement, to have the level requested in the announcement in a foreign language exam whose equivalence is accepted by YÖK.
- To meet the specific conditions requested in the announcement of the relevant unit.
What are the exemption conditions?
- Those who have completed a doctorate or specialization in medicine, dentistry, pharmacy, and veterinary medicine, or proficiency in arts.
- Candidates applying for lecturer positions in programs of vocational schools in fields where there is no direct bachelor's degree related to the specialization area determined by the Council of Higher Education, provided that they have at least a bachelor's degree and at least two years of experience in their field, provided they document it.
- The central examination requirement is not sought for those who have worked or are currently working in academic staff positions in higher education institutions.
Which faculty of your university accepts which ALES score?
- They must have obtained at least 70 standard points in the score type of the program they are applying to from the Academic Personnel and Postgraduate Education Entrance Examination (ALES).
- This condition is stated in the "Regulation on the Procedures and Principles Regarding the Central Examination and Entrance Examinations to be Applied³ in Appointments to Academic Staff Positions Other⁴ Than Faculty Members."
- All of these score types are available in YÖK ATLAS.
Which specialization areas are exempt from ALES?
- As a result of the re-evaluation by the Presidency of the Council of Higher Education, in accordance with the Executive Board Decision dated March 8, 2023, the number of the 21 programs for which ALES exemption is granted to applicants for lecturer positions to be employed in associate degree programs has been reduced to 8. These are:
  - Horsemanship and coaching
  - Shoe design and production
  - Bus captaincy
  - Private security and protection
  - Hair care and beauty services
  - Civil aviation and cabin services
  - Civil defense and firefighting
  - Underwater technology
What are the Specialization Areas (Applied Fields) with ALES Exemption?

It was decided at the Executive Board meeting dated 08.03.2023 that ALES exemption should be granted to lecturers to be employed to give applied courses in the specialization areas determined by the Council of Higher Education for vocational schools, provided that they have a bachelor's degree and at least four years of professional experience in the application area of the relevant program, valid for the number of lecturer positions decided by the Council of Higher Education for each program, and that foundation higher education institutions must obtain permission from the Council of Higher Education to benefit from this exemption.

Program Name	Bachelor's Degree Field	Number of Positions
Offshore Drilling Technology	Geophysical Engineering, Geological Engineering, Petroleum and Natural Gas Engineering, Petroleum Engineering	2
Offshore Seabed Applications Technology	Geophysical Engineering, Geological Engineering, Petroleum and Natural Gas Engineering, Petroleum Engineering	2
Beekeeping	Animal Science, Agricultural Engineering	1
Cookery	Family and Consumer Sciences, Nutrition and Dietetics, Gastronomy and Culinary Arts, Food Engineering, Food and Beverage Management¹	3*
Hunting and Wildlife	Wildlife Ecology and Management, Forestry Engineering	3*
Chinaware Art and Design	Chinaware, Old Chinaware Repairs, Chinaware Design and Repair, Handicrafts, Traditional Turkish Arts, Illumination, Illumination Art	3*
Sea and Port Management	Marine Transportation and Business Engineering, Maritime Business Management, Logistics Management, International Trade and Logistics	1
Marine Transportation and Management	Marine Transportation and Business Engineering, Maritime Business Management, Logistics Management, International Trade and Logistics	1
Leather Technology	Leather Engineering, Textile Engineering	3*
Digital Factory Technologies	Mechanical Engineering, Electrical and Electronics Engineering, Control and Automation Engineering, Industrial Engineering, Mechatronics Engineering, Machinery Teaching	1
Natural Stone Technology	Interior Architecture, Interior Architecture and Environmental Design, Geological Engineering, Mining Engineering, Architecture	3*
Casting	Manufacturing Engineering, Materials Science and Engineering, Metallurgy and Materials Engineering, Metallurgy Engineering, Foundry Teaching	1
Industrial Glass and Ceramics	Glass, Materials Science and Engineering, Materials Science and Nanotechnology Engineering, Nanoscience and Nanotechnology, Nanotechnology Engineering, Ceramics, Ceramics and Glass	3*
Industrial Mold Making	Manufacturing Engineering, Mechanical Engineering, Mold Making Teaching	1
Photography and Cameraman	Photography, Photography and Video, Editing, Sound and Image Management, Film Design and Writing, Film Design and Management, Film Design and Directing, Radio, Television and Cinema, Cinema and Digital Media, Cinema and Television	1
Traditional Handicrafts	Handicrafts, Traditional Turkish Arts, Carpet, Kilim and Traditional Fabric Patterns, Textile Design, Illumination Art, Chinaware, Old Chinaware Repairs, Chinaware Design and Repair	3*
Ship Machinery Operation	Naval Architecture and Marine Engineering, Marine Machinery Management Engineering, Marine and Shipbuilding Technology Engineering, Mechanical Engineering	1
Carpet and Rug Making	Handicrafts, Traditional Turkish Arts, Carpet, Kilim and Traditional Fabric Patterns, Carpet, Kilim and Old Fabric Patterns, Textile Design, Illumination Art	3*
Hybrid and Electric Vehicle Technologies	Electrical Engineering, Electrical-Electronics Engineering, Electronics Engineering, Control and Automation Engineering, Mechanical Engineering, Mechatronics Engineering, Automotive² Engineering, Energy Systems Engineering, Automotive Teaching	1
Unmanned Aerial Vehicle Technology and Operation	Aviation Electricity and Electronics, Aircraft Maintenance and Repair (Pilotage, Aircraft Engineering, Aircraft Body and Engine Maintenance)	1
Construction Equipment Operation	Mechanical Engineering, Automotive Engineering, Agricultural Machinery and Technologies Engineering, Mechatronics Engineering, Automotive Teaching, Engine Teaching	1
Welding Technology	Materials Science and Engineering, Welding, Metallurgy and Materials Engineering, Nanotechnology Engineering, Metal Teaching, Metalworking Teaching	1
Cosmetic Technology	Chemistry, Chemical Engineering	3*
Jewelry and Ornament Design	Accessory Design, Jewelry and Gemstone Design, Ornament Design	3*
Marina and Yacht Management	Marine Transportation and Business Engineering, Maritime Business Management, Business Administration, Logistics Management, International Business Management	1
Mobile Technologies	Computer Science, Computer Engineering, Computer and Instructional Technologies Teaching, Information Systems Engineering, Information Systems and Technologies, Statistics and Computer Science, Control and Automation Engineering, Mathematics and Computer Science, Software Engineering, Computer Teaching, Computer Systems Teaching, Computer and Control Teaching	1
Furniture and Decoration	Woodworking Industry Engineering, Industrial Design, Interior Architecture, Interior Architecture and Environmental Design, Manufacturing Engineering, Forest Industry Engineering, Forestry³ Engineering, Furniture and Decoration Teaching	1
Nuclear Technology and Radiation Safety	Energy Systems Engineering, Energy Management, Physics Engineering, Nuclear Energy Engineering, Energy Teaching	1
Nuclear Medicine Techniques	Energy Systems Engineering, Energy Management, Physics Engineering, Nuclear Energy Engineering, Energy Teaching	1
Automotive Body and Surface Treatment Technologies	Automotive Engineering - Mechanical Engineering, Automotive Teaching, Engine Teaching	1
Pastry and Bakery	Family and Consumer Sciences, Nutrition and Dietetics, Gastronomy and Culinary Arts, Food Engineering, Food and Beverage Management⁴	1
Podology	Emergency and Disaster Management, Physiotherapy and Rehabilitation, Nursing, Health Management	1
Ceramics and Glass Design	Ceramics and Glass, Glass, Ceramics	3*
Weapon Industry Technicianship	Manufacturing Engineering, Mechanical Engineering, Mechatronics Engineering, Metal Teaching, Metalworking Teaching	1
Non-Destructive Testing	Materials Science and Engineering, Metallurgy and Materials Engineering, Nanotechnology Engineering, Mechanical Engineering, Metal Teaching, Metalworking Teaching	1
Textile and Carpet Machinery	Textile Engineering, Textile Design, Mechanical Engineering, Mechatronics Engineering, Textile Teaching	1
Flight Operations Management	Aviation Management, Pilotage	1
Aircraft Technology	Electrical-Electronics Engineering, Electronics Engineering, Electronics and Communication Engineering, Energy Systems Engineering, Energy Management,⁵ Aviation Electricity and Electronics, Aviation and Space Engineering, Mechanical Engineering, Automotive Engineering, Pilotage, Aircraft Maintenance and Repair, Aircraft Electricity and Electronics, Aircraft Body and Engine Maintenance, Aircraft Engineering, Electronics Teaching	1
Flour and Bakery Products Technology	Nutrition and Dietetics, Food Engineering, Food Technology	1
Yacht Captaincy	Marine Transportation and Business Engineering, Maritime Business Management, Logistics Management, Travel Management, Travel Management and Tourism Guidance, Tourism Management, Tourism Guidance⁶	1

It has also been made possible to employ individuals who have distinguished themselves with their professional identities in specialized fields where there are difficulties in providing academic staff, without requiring a central examination or foreign language proficiency, as determined by the Council of Higher Education.

* The number of lecturers appointed under the ALES exemption applied to those to be appointed to the specialization areas determined by the Council of Higher Education for vocational schools before this decision will also be included in the total number.

RETURN TRANSACTIONS

What does return with 60/a mean?
- It means that those who were working in a Higher Education Institution and were elected as Vice President, Minister, or Member of the Legislative Body can return to the Higher Education Institution they left after their term of office ends, without any requirement for a vacant position.
What are the process steps for return with 60/a?
- The person concerned applies to their unit with a petition.
- The unit's administrative board decision is sent to the Personnel Directorate.
- A University Administrative Board Decision is obtained.
- Permission for position transfer is requested from YÖK.
- Archive research is conducted.
- A commencement letter is written.
Which documents should I submit for return with 60/a?
- Petition
- Curriculum Vitae
- List of Publications
What does return with 60/b mean?
- It means that faculty members who left their Higher Education Institution for any reason at their own request (retirement, resignation, etc.) can return to the Higher Education Institution they left without any requirement for a vacant position.
What are the process steps for return with 60/b?
- The person concerned applies to their unit with a petition.
- The unit's administrative board decision is sent to the Personnel Directorate.
- A University Administrative Board Decision is obtained.
- Permission for position transfer is requested from YÖK.
- Archive research is conducted.
- A commencement letter is written.
Which documents should I submit for return with 60/b?
- Petition
- Curriculum Vitae
- List of Publications
I want to work even if I retire due to age limit. What should I do?
- Faculty members who have reached the retirement age limit can work on a contract basis.
- The relevant Faculty Member must submit a petition to the unit where their position is located 3 months before the date of their retirement due to age limit.
- This petition is forwarded to our directorate by the unit with an official letter.
Which documents should I submit to work on a contract basis after retiring due to age limit?
- Since you cannot work after retiring, you do not need to submit any documents.
Which documents should I submit before retiring due to age limit to work on a contract basis after retirement?
- You must submit the following documents at least three months before retirement:
  - Petition
  - Curriculum Vitae
  - "Retirement Age Limit Information Form" available on our Directorate's Forms page
  - Faculty Administrative Board Decision
What does re-appointment by court order mean?
- It is the process of a tenured academic staff member returning to their position by a court order after having left their position due to a previous court order.
- For a person to be re-appointed by a court order, a UAB (University Administrative Board) Decision must be obtained.
- The University Administrative Board Decision is written to YÖK.
- Upon approval from YÖK,
- A position is allocated from the personnel program to the unit where the person will be appointed.
- Afterwards, routine appointment procedures are initiated (Archive Research, Decree, and commencement letter).

TRANSFERS, CROSS-APPOINTMENTS

How can I transfer from Faculty A to Faculty B within your university?
- Inter-faculty transfers are not possible.
- Transferring to another faculty is only possible if a position is announced, you apply, and you are entitled to be appointed.
- Alternatively, transfer may be possible with the transfer of a filled position if a unit is closed and transferred to another unit (provided that they meet the conditions specified in the Executive Board decision dated 24.12.2008 and numbered 31).
What are 4/ç transfers, and what are their conditions?
- In accordance with paragraph (ç) of the 4th paragraph of Article 16 of the "Regulation on Amendments to the Regulation on Specialization Education in Medicine and Dentistry," individuals who have the right to transfer without excuse can apply for a transfer by submitting the requested documents to the Dean's Office of our Faculty of Medicine and Faculty of Dentistry.
- If our faculty where the transfer is requested has never admitted specialization students before, the transfer process cannot be carried out.
- If a score has not yet been established for the program to which the transfer is requested, the transfer process cannot be carried out.
- In transfer requests, our university's staff status must be suitable.
- The right to transfer without excuse is not a right that the specialization student is obliged to use, but it is a right that can be used once throughout their entire education.
- The exam score of the person for the year they won the specialization education must be equal to or higher than the base score of our university for that year.
- The person wishing to transfer first applies to the institution where they received education, declares their wish to transfer to our university, and obtains a document stating that their transfer has been approved by their institution.
- Subsequently, they apply to the relevant faculty of our university with a petition (form 15a).
- Attached to this petition are:
  - The official document obtained from the university where they received education, approving their transfer,
  - The smallest and largest score charts of ÖSYM for the relevant year's results,
  - The person's ÖSYM Specialization Exam Result for that year,
  - Photocopy of their Identity Card,
  - Personnel Information Form obtained from the university where they are continuing their education.
- If our faculty accepts the application, it fills out the acceptance form.
- Our faculty forwards this form and the person's other documents to our Directorate with a cover letter.
- Our Directorate submits the application to the University Administrative Board.
- If our Administrative Board approves the application, our directorate writes a letter of position permission to YÖK.
- After approval is received from YÖK, we write a letter of consent to the other university and request their service record summary.
- When a positive response and service record summary are received from the other university, we make their appointment, write a letter of severance to the other university, and a letter of commencement to the relevant faculty.
- The person concerned severs their ties with their university and starts working at our faculty, and a letter of commencement is received from their faculty.
- At the same time, the educational file containing information about their education at the other university (rotation plans, unit supervisor evaluations, sick leave reports, leave periods, etc.) is requested from their faculty. Since we will handle the correspondence as the rectorate, we will request their file. Since it will form the basis for the duration of education, the physically received file is sent to their faculty with a cover letter, and the relevant research assistant completes the subsequent part of their education at our university.

EMPLOYING FOREIGN NATIONAL ACADEMICS

I am a foreign national. Where should I apply to work as an academic at your university? What is the process?
- You need to identify our unit (faculty/school) related to your field of graduation.
- You should apply with a petition by going to the relevant unit, not to the Rectorate or our directorate.
- The Unit Administrative Board Decision is forwarded to our Directorate with a cover letter.
- If the applicant is a faculty member, their requested documents and publications (within the framework of AYBÜ Additional Conditions and foreign language proficiency, considering the number of Q1 level publications in the last three years and the number of citations to their publications in the last three years, as well as the H1 index, as specified in the academic incentive allowance regulation) are examined by a preliminary review jury established in the faculties, recorded on Form Ek-3b located in the forms section of our website, approved, and sent to our directorate.
- Our directorate submits the decision to the University Administrative Board.
- If the University Administrative Board accepts the application, it is written to YÖK.
- Upon approval from YÖK, a contract is signed between you and the Rector, organized by our directorate.
- Your data entry for a work and residence permit is made through the system of the Ministry of Labor and Social Security by the unit where you will start working.
- After approval from the Ministry, you start working in the relevant unit.
Which documents are requested by the Relevant Unit?

For those to be employed for the first time:

Commission Report prepared by the Foreign National Review and Evaluation Commission
Foreign National Information Collection and Identity Form
A certified copy of the university administrative board decision
Table Showing Information on Foreign National Academic Staff to be Employed for the First Time, published in the Official Gazette dated May 6, 2000, and numbered 24041
Clear identity information
Diploma samples and certified translations
Visa application form
2 photographs
Sending a photocopy of the passport to our Directorate

For those previously working in the same place (whose term of office will be extended):

Commission Report prepared by the Foreign National Review and Evaluation Commission
Foreign National Information Collection and Identity Form
A certified copy of the university administrative board decision
Sending a photocopy of the passport to our Directorate

What are the conditions for employing foreign national academic staff at our university?
- Within the scope of the "Procedures and Principles Regarding the Employment of Foreign National Academic Staff,"
- Not exceeding 2% of the total number of filled academic staff positions at the universities,
- Meeting the Additional Conditions of our university.
What does 663'lü mean?
- They are TUS/YDUS research assistants whose personnel rights and positions remain at the Ministry of Health and who are assigned to our University during their specialization training.

YLSY-1416 TRANSACTIONS

What does YLSY mean?
- It is the abbreviation for "Overseas Postgraduate Scholarship Program Selection and Placement."
- YLSY is the sending of scholarship students abroad by the Ministry of National Education in return for compulsory service to meet the qualified human resource needs of universities and public institutions and organizations.
- Scholars are also referred to as 1416'lılar because they are sent under Law No. 1416.
What are the required application documents for 1416 scholarship holders upon their application to our University after completing their education?
- 2 Photographs
- Graduation Documents (Bachelor's, master's, and doctoral graduation certificates)
- Turkish Translations (Notarized Turkish translations of graduation certificates obtained from foreign countries (If a temporary graduation certificate is available, it is sufficient to submit it with its Turkish translation. Those who graduated from a University in Turkey should primarily bring their graduation certificates obtained via e-government.)
- Equivalency Certificate (Document indicating application for equivalency certificate to the relevant authority if the certificate has not yet been received)
- Diploma (Original and photocopy of the high school diploma for those who attended preparatory class in high school (If the diploma is not available, a signed document from the school of graduation stating that preparatory class was attended is sufficient.)
- Turkish Curriculum Vitae (Must be in YÖKSİS format / must include the person's academic work list.)
- Foreign Language Certificate (Language certificates whose equivalence is accepted by YÖK)
- Publication File of Academic Works
- Form Ek-5c
- Military Status Certificate (Obtained via e-government for male candidates)
- Sample of Identity Register and Photocopy of Identity Card
- Petition (Must include date, address, actively used e-mail address, mobile phone information used in Turkey, and must be written legibly.)
- Graduation Status Certificate (To be obtained from the Ministry of National Education.)
- HİTAP Service Certificate (From e-government for those with prior public service)
- ALES Result Certificate (Used in the YLSY application)
- Foreign Language Result Certificate (Current, whose equivalence is accepted by YÖK)
I am a 1416 scholarship holder. Is my education period abroad included in my working year?
- Your master's and doctoral education period abroad is added to your earned seniority salary period and reflected in your grade and step.
- Since it is reflected in your Grade-Step, it can be used to meet the green passport requirements after a possible grade-step change in the following years (excluding research assistants).
- However, your period abroad is not a tenured and insured employment, and since you received education as a scholarship holder, it is not considered as actual work and is not counted towards the 6-year requirement for overseas assignments.
- These periods you spent abroad are not added to your retirement period unless you make a loan.

ASSOCIATE PROFESSORSHIP TRANSACTIONS

I received the title of Associate Professor from UAK, what should I do?
- You must submit a copy of your document to the unit where your position is located with a petition.
- Your unit must forward this document to us with an official letter.
I received the title of Associate Professor from UAK, and I ensured it was forwarded to your directorate, but I am still not shown as an Associate Professor in YÖKSİS?
- Receiving the title of Associate Professor is different from being appointed to a position as an Associate Professor.
- This title is processed into the Personnel Payroll System under our authority.
- However, even though data entries into YÖKSİS are made by our directorate, data entry can only be made to the extent permitted by YÖK.
- As long as you are not appointed to a position, we do not have the authority to add you as an Associate Professor to YÖKSİS.

OTHER ACADEMIC AFFAIRS AND TRANSACTIONS

I am a faculty member (Dr. Öğr. Üyesi), and despite my degree promotion, my salary is still at the 1st step of the 5th grade. Why haven't I received a step increase?
- According to Article 3 of Law No. 2914, you can receive your salary from the 1st step of the 5th grade. However, you can benefit from this right only until your earned seniority salary reaches the 1st step of the 5th grade.
I am experiencing problems with AVESİS. Who should I contact?
- AVESİS is a web-based program purchased by our university.
- This program pulls your personnel data from the Personnel Payroll Program used by our Directorate.
- However, the AVESİS authority within our University is with the Quality Unit, and our Directorate does not have the information or authority to resolve AVESİS-related issues.

ARTICLE 31 ASSIGNMENTS

I want an assignment under Article 31. What should I do, where should I apply?
- You should submit your petition stating that you want to give a course to the relevant unit affiliated with our University.
- If the relevant unit finds your application appropriate and the conditions are met, it will forward the necessary documents to our directorate.
- If you are currently working at another institution, a letter of consent will be sent to your institution.
- If your consent is granted, your assignment will be made with the Rector's approval.
- If you are not working at any institution, your assignment will be made with the Rector's approval.
Within what timeframe should I apply for an assignment under Article 31?
- For the Fall semester: July-August
- For the Spring semester: December-January
Which documents should I submit for an assignment under Article 31?
- Academic Staff Petition (Must state whether you are working or not working at any institution)
- Document showing your expertise, Diploma, etc.
- Photocopy of your Identity Card
- Curriculum Vitae
As Faculty X, what should we do for assignment procedures under Article 31?
- First, the course loads of the academic staff in your unit in the field where the assignment will be made must be full.
- If the course load of the academic staff in the relevant field is high, academic staff should first be assigned from different units of our university.
- If there are no academic staff within the university to teach the course, then academic staff should be sought from outside the university.
Which documents should units send to our directorate for assignment requests from outside the university under Article 31?
- The above Documents (If the name of the person coming from outside the university is known)
- Course Load Documents (Documents stating that the course loads of the academic staff of the unit in the field where the course is requested are full)
- Administrative Board Decision
- Cover Letter

ARTICLE 37 ASSIGNMENTS

I want an assignment under Article 37. What should I do, where should I apply?
- You should apply not to our university but to the other institution (company, ministry, university, etc.) where you want to be assigned.
- The institution you applied to should send an official letter requesting your assignment to our university.
- If the assignment letter will come from our university's units (dean's office, school, or institute), you should apply to the relevant unit with your documents for the request.
Which documents are required for me to be assigned under Article 37?
- Request Letter (To be received from the institution outside our university)
- Unit Administrative Board Decision (Your current unit)
- Unit Approval Cover Letter (From your current unit to our directorate)
- University Administrative Board Decision
- Rector's Approval Letter
Within what timeframe should I apply for an assignment under Article 37?
- There is no legal deadline.
- However, since your assignment letter will be submitted to the university administrative board (the University Administrative Board meets every two weeks on Thursdays), the assignment request letter must reach our Directorate at least 1 month before the assignment date for your work and procedures to be completed on time.
What should I do when my assignment ends?
- When your assignment ends, you must notify your unit with a petition that you have resumed your duties.
- Your unit should also forward this petition to our Directorate with a cover letter.

ARTICLE 38 ASSIGNMENTS

I want an assignment under Article 38. What should I do, where should I apply?
- You should apply not to our university but to the other institution (public institutions and organizations, and professional organizations with the status of public institutions) where you want to be assigned.
- The institution you applied to should send an official letter requesting your assignment to our university.
Which documents are required for an assignment under Article 38?
- Request Letter (To be received from the institution outside our university)
- Unit Administrative Board Decision (Your current unit)
- Unit Approval Cover Letter (From your current unit to our directorate)
- University Administrative Board Decision
- Rector's Approval Letter
Within what timeframe should I apply for an assignment under Article 38?
- There is no legal deadline.
- However, since your assignment letter will be submitted to the university administrative board (the University Administrative Board meets every two weeks on Thursdays), the assignment request letter must reach our Directorate at least 1 month before the assignment date for your work and procedures to be completed on time.
What should I do when my assignment ends?
- When your assignment ends, you must notify your unit with a petition that you have resumed your duties.
- Your unit should also forward this petition to our Directorate with a cover letter.

ARTICLE 39 ASSIGNMENTS

I want an assignment under Article 39. What should I do, where should I apply?
- First, the "Regulation on the Principles to be Followed in Domestic and International Assignments" should be reviewed, and then a request should be made.
- An academic staff member coming to our university from outside should apply to their own university, and a letter requesting assignment should come from their university's Rectorate to our Rectorate.
- For an academic staff member leaving our university, the application should be made to the academic staff member's unit (dean's office, school, or institute).
Which assignment proposals are submitted to the university administrative board for Article 39 assignments?
- Assignments exceeding 15 days,
- Assignments requiring payment of per diem,
- Assignments where the expenses required for research and investigation need to be covered from the university budget,
- Assignments where the expenses required for research and investigation need to be covered from revolving fund revenues.
Which documents are required for an assignment under Article 39?
- Petition (To be submitted to your unit by the academic staff member)
- Acceptance Letter / Invitation Letter
- Unit Administrative Board Decision (Decision of your current unit. This decision must state that the academic staff member's education and training program will not be disrupted, as accepted by the Faculty Administrative Board upon the proposal of the department head.)
- Unit Approval Cover Letter (From your current unit to our directorate)
- Preliminary Report (Preliminary report to be accepted by the Faculty Board for short-term assignments)
- Work Program (To be approved by the relevant (faculty, school, institute) administrative board for long-term assignments)
- Surety Bond and Joint and Several Surety Bond with Valid Signatures (For academic staff assigned abroad for 3 months or more, a compulsory service obligation will be imposed. After the Rector-approved assignment letter is sent to the relevant unit (faculty, school, institute), the academic staff member must prepare a Surety Bond and a Joint and Several Surety Bond with Valid Signatures in the presence of a notary public and submit it to their unit for delivery to our Directorate.)
What should I do when my assignment ends?
- When your assignment ends, you must notify your unit with a petition that you have resumed your duties and submit an Activity Report as an attachment to your petition.
- Your unit should also forward this petition and its attachment to our Directorate with a cover letter.
Within what timeframe should I apply for an assignment under Article 39?
- There is no legal deadline.
- However, since your assignment letter will be submitted to the university administrative board (the University Administrative Board meets every two weeks on Thursdays), the assignment request letter must reach our Directorate at least 1 month before the assignment date for your work and procedures to be completed on time.
I am a Faculty Member. I have received a scholarship from domestic or international institutions and organizations. Can I get a 1-year assignment, and what are the conditions?
- If you have a total of 6 years of service in state universities, you make your assignment request to your unit. If your unit deems it appropriate, it writes to our directorate. Our directorate submits it to the University Administrative Board. If approved, you can go.
- If you do not have 6 years of service, you cannot go for a continuous year with salary.
- However, you may have the opportunity to go with a short-term assignment of 3 months (Completing a year in three-month periods is not stipulated in the law. It cannot be done without the discretion of the Rector and the University Administrative Board in this regard).
- If you have been working in our university's staff for at least two years, you can go for one year without pay.
I am a Research Assistant. Can I get a 1-year assignment, and what are the conditions?
- If you are a research assistant appointed under Article 33, you can be assigned with pay for up to 1 year, provided that you have worked at our university for at least one year.
- If you are a research assistant appointed under Article 50/d, you can be assigned with pay for up to 6 months, provided that you have worked at our university for at least one year and your compulsory service period of 2 years (twice the 1-year assignment period) upon your return is sufficient.
I am a Research Assistant. What is the maximum total assignment period I can get?
- If you are a research assistant appointed under Article 33; you can be assigned abroad with pay for a maximum of 1 year. Your total overseas assignment period, including short-term assignments, cannot exceed 2 years.
- If you are a research assistant appointed under Article 50/d; you can be assigned abroad with pay for a maximum of 6 months, considering that you have sufficient working time to fulfill your compulsory service obligations upon your return to the university. Your total overseas assignment period, including short-term assignments, cannot exceed 1 year.
I am a Lecturer. I have received a scholarship from domestic or international institutions and organizations. Can I get a 1-year assignment, and what are the conditions?
- You can be assigned abroad without pay for a period of 1 year, provided that you have worked in the staff of the university where your position is located for at least 2 years after completing your doctorate or specialization in medicine, dentistry, pharmacy, and veterinary medicine, or proficiency in arts.
I am a Lecturer. Can I get a 1-year paid overseas assignment, and what are the conditions?
- If you are a lecturer appointed on a temporary basis; you cannot be assigned abroad for a long term.
- If you are a lecturer appointed on a permanent basis; you can be assigned abroad if you meet the long-term overseas assignment conditions for faculty members (As of 2023, there are no lecturers permanently appointed at our university).

ARTICLE 40 ASSIGNMENTS

I want an assignment under Article 40. What should I do, where should I apply?
- If the academic staff member will give a course within our university; they should apply to the faculty, school, or institute affiliated with our university where they want to teach.
- If the academic staff member will give a course outside our university; they should apply to other universities outside our university.
Which documents are required for an assignment under Article 40 at a different university?
- Request Letter (To be received from the relevant university)
- Unit Administrative Board Decision (Received from the unit we consulted based on the request)
- Weekly Course Load Form (Belonging to the academic staff member)
- If a research assistant will teach a course, their request and a document stating that they have completed their doctorate are required.
Within what timeframe should I apply for an assignment under Article 40?
- For the Fall semester: July-August
- For the Spring semester: December-January

COURSE ASSIGNMENTS

I am a research assistant at your university. Can I teach courses?
- Research assistants who have successfully completed their doctoral studies and have received the title of specialist in medicine, dentistry, pharmacy, and veterinary medicine may be given course assignments upon their request and if deemed appropriate by the university administrative board.
I am a research assistant at your university. Can I get a course assignment outside the university?
- According to the University Administrative Board Decision dated 23.06.2022 and numbered 2022/15/16, Research Assistants cannot teach courses outside the university.
I am a lecturer at your university. Can I teach courses?
- Lecturers working in applied units, including those who have successfully completed their doctoral studies, have received the title of specialist in medicine, dentistry, pharmacy, and veterinary medicine, or have gained proficiency in one of the specific branches of art determined by the Council of Higher Education upon the proposal of the Interuniversity Council, including those within the scope of the second paragraph of Article 34 of the Law No. 7100 on Amendments to the Higher Education Law and Certain Laws and Decree Laws dated 22/2/2018, may be given course assignments upon their request and if deemed appropriate by the university administrative board.
I am a lecturer at your university. Can I get a course assignment outside the university?
- According to the University Administrative Board Decision dated 23.06.2022 and numbered 2022/15/16, Lecturers cannot teach courses outside the university.
Can I receive a course fee as a research assistant?
- Since research assistants who have successfully completed their doctoral studies and have received the title of specialist in medicine, dentistry, pharmacy, and veterinary medicine can teach courses, they can teach up to twelve hours a week but can only receive a course fee for up to ten hours a week.
I am a lecturer working in an applied unit. Can I receive a course fee?
- Lecturers working in applied units, including those who have successfully completed their doctoral studies, have received the title of specialist in medicine, dentistry, pharmacy, and veterinary medicine, or have gained proficiency in one of the specific branches of art determined by the Council of Higher Education upon the proposal of the Interuniversity Council, including those within the scope of the second paragraph of Article 34 of the Law No. 7100 on Amendments to the Higher Education Law and Certain Laws and Decree Laws dated 22/2/2018, may be given course assignments upon their request and if deemed appropriate by the university administrative board. While they can teach up to twelve hours a week, they can only receive a course fee for up to ten hours a week.

OTHER ASSIGNMENTS

I am the director of a research center. Which procedure should I follow and which documents should I submit for assignments under Articles 37, 38, and 39?
- A letter of assignment request is sent from the relevant center to our directorate as required, and for information to the unit where the center director works.
- After the necessary procedures are carried out by our directorate, an official letter of approval is sent to the directorate and the unit where the person works.

ADMINISTRATIVE STAFF APPOINTMENT PROCEDURES

I am an administrative staff member subject to Law No. 657. How can I be transferred to your university or be appointed?
- You can apply by coming to our university in person or by mail with a petition.
- If our university needs personnel with your qualifications, an official letter is written to your current institution requesting consent (approval) for your appointment to our university.
- Your current employing institution evaluates this request by considering public interest and service requirements and sends us a negative or positive response.
- If your letter of consent is positive for our university, and if our current staff structure and needs are also suitable, your appointment procedures are initiated.
I am not a civil servant. How can I be appointed to your university?
- First of all, to become a civil servant, you must meet the general conditions stipulated in Article 48 of the Civil Servants Law No. 657.
- If you review the relevant article and believe that you meet the required conditions, you need to have taken the KPSS (Public Personnel Selection Examination) held to become a Public Employee.
- If you have also taken this exam and obtained a certain score, you can be appointed to our University in two different ways:
  - Firstly, according to the needs of our University, permanent staff recruitment is carried out by ÖSYM (Student Selection and Placement Center) through Central Placement during certain periods of the year. You can apply for the announced positions of our University by examining the ÖSYM Preference Guides. If you meet the necessary conditions and your score is within the announced quota, your appointment will be made.
  - The second way is the recruitment of Contracted Personnel announced according to the needs of our University. You need to follow the daily announcements in the "Various Announcements" section of the Official Gazette and apply for a position suitable for you among the announcements made by our University via the internet address stated in the announcement. If you meet the conditions requested in the announcement and your KPSS score is higher than other candidates, your appointment procedures as Contracted Personnel will be initiated.
What does appointment under Article 92 mean? If I apply, will I be appointed?
- Those who have withdrawn from civil service at their own request no more than twice, or those who are considered to have withdrawn in accordance with Article 94 of the Civil Servants Law No. 657, and who wish to return to civil service, can be appointed to the same step of a grade equal to the monthly grade they were receiving at the time of their separation, or to equivalent grade positions in another class, provided that there is a vacant position in the class they left and they possess the qualifications of that class, in compliance with the provisions of Article 71.
- Those who have retired according to the provisions of the T.R. Retirement Fund Law (excluding those who cannot be reappointed to retirement-related duties under Article 104 of Law No. 5434 (...)) can be appointed under Article 92.
- Our university is allocated a certain quota each year for personnel who can be appointed under Article 92.
- For you to be appointed, this quota must not be full, there must be a vacant position, and you must possess the qualifications for the position you will be appointed to.
- If all these conditions are met, you can be appointed.

CONTRACTED PERSONNEL TRANSACTIONS

How does the transition to permanent staff for contracted personnel who started working after November 28, 2022, occur?
- For the transition to permanent staff to take place, you must first have worked as Contracted Personnel in our Institution for 3 years.
- At the end of this period, if you apply within 30 days, the transitions to permanent staff positions with the same title will be completed.
- If there is no permanent staff position with the same title as the title you were appointed to, the positions you will be appointed to will be determined by the Presidency.
- It is not possible for contracted personnel to be transferred to another location for a total of 4 years, i.e., 3+1 years from their contract start date.
- If this personnel officially submits a supporting document proving that they worked as 4/b contracted personnel before their contract start date, this previous period is included in the 3+1 year period.
- If there is a court decision regarding the person's life safety or mandatory health reasons, and if a request comes from the other institution, the transfer is made.
I have been appointed as contracted personnel. When can I start working?
- After submitting your appointment documents and subsequently undergoing Security Investigation and Archive Research, you are obliged to move to that place within 15 days from the date of notification and start work on the working day following the specified travel time. (Article 62 of the Civil Servants Law No. 657)
If I leave while working as contracted personnel before my contract period expires, can I be re-appointed as contracted personnel to other Public Institutions?
- If the contract of contracted personnel is terminated by their institutions due to acting contrary to the principles of the service contract, or if they unilaterally terminate the contract¹ within the contract period, they cannot be re-employed in contracted personnel positions of public institutions and organizations unless one year has passed from the date of termination.² (There is no 1-year period for appointment to a higher contracted title or permanent appointment.)
If I leave after my contract period expires while working as contracted personnel, can I be re-appointed as contracted personnel to other Public Institutions?
- To be employed as contracted personnel in another public institution, you need to wait 1 year and meet the recruitment conditions again.
What are the conditions for leaving without being subject to the one-year waiting period?
- Those who unilaterally terminate their contract among the following can be re-employed without being subject to the one-year waiting period:
  - Those working part-time or limited to the project duration,
  - Those who change their title within the framework of Additional Article 4,
  - Those who request a change of place due to spouse or health reasons but cannot be subject to the provisions of paragraph (b) or (c) of Additional Article 3 due to any of the following reasons: lack of a service unit to transfer to, lack of a vacant position with the same title and qualifications in the unit despite the existence of a unit, or failure to meet the condition of at least one year of actual service.
If I am working as contracted personnel and I am going to resign, how much notice do I need to give?
- In accordance with the provisions of Additional Article 6 of the Principles Regarding the Employment of Contracted Personnel, you can unilaterally terminate the contract by giving one month's notice at your own request or in accordance with paragraphs (b) and (c) of the fourth paragraph of Additional Article 1.

PROMOTION AND TITLE CHANGE TRANSACTIONS

I am an administrative staff member at your university. How can I transfer to a technical position?
- First, you must have the degree required for the technical position you want to transfer to.
- Then, you need to wait for the announcement of a position suitable for your education in the Title Change Examination conducted by our University.
- If a position suitable for your education is announced in the Title Change Examination, and if you are also successful in the written and oral interviews, you can transfer to a technical position.
- If you are not currently working in a technical position at our university, it is not possible for you to be transferred to a technical position in another institution.
- Another way is to take the KPSS and be placed in a technical position, in which case you need to obtain consent from our University.
- If consent is given by our University, your appointment will be made.
When and under what conditions are title change examinations held?
- There is no specific time frame. Our University conducts this examination by considering the needs of the institution and the requests of the currently working personnel.
- The Title Change Examination can be conducted by our University or another institution.
- Personnel to be appointed to their new position through Title Change must be successful in the written and oral examinations.
When and under what conditions are promotion examinations held?
- There is no specific time frame. Our University conducts this examination by considering the needs of the institution.
- Personnel who meet the required qualifications as of the last day of the application period can apply.
- The examination can be conducted by our University, or our university can have another institution conduct the examination.
- Personnel to be appointed to their new position through Promotion must be successful in the written and oral examinations.
I am an administrative staff member at your university. How can I be transferred to a different institution/university?
- You need to submit a petition by mail or in person to the other institution/university you want to be transferred to.
- If the institution you applied to thinks you will be beneficial, considering their institutional needs, they will write an official letter to us requesting our permission (consent) for your appointment.
- Our University evaluates this request by considering public interest and service requirements.
- The result is not necessarily positive.
- If the result is positive, your letter of consent (approval) is written to the other institution.
- The other institution initiates your appointment procedures.
- After making your appointment, they write to us informing us of your appointment.
- Our University forwards this letter to your affiliated unit and requests that your departure be processed.
- After completing your departure procedures from your unit, you can go to the other institution with your transfer document and start working.

IDENTITY CARD TRANSACTIONS

I don't have an identity card. What should I do? Where should I apply?

You should visit the AYBÜ Personnel Directorate website.
In the "Forms" section, under "Common Forms," you should download PerBaş v3.1 (Personnel Start Program).
When the program opens, fill out the "Identity Information Form," print it out, and submit it to your current Unit along with an identity card request petition.
Your Unit will forward your petition to our directorate.
Your Identity Card will be printed by our directorate and delivered to you.

I lost my identity card. What should I do?

You should fill out the "Lost Form" on our website and submit it to your unit.
Your unit will forward this form to our Directorate.
Once your request is received, your Identity Card will be printed by our directorate and delivered to you.

I am leaving the university. Can I keep my identity card?

The Identity Card belonging to our University is only for currently working personnel.
Since you are leaving our University, you cannot keep the Identity Card.
You must return your card to the unit where your position is located.
Your unit is required to forward this card to our directorate.

UNION TRANSACTIONS

How can I become a member of a union?

Membership in unions is free.
You can become a member of any union you wish.
You need to apply to the union you want to join by filling out a Union Membership Form.
The union sends your membership form to our university with a letter stating that your membership has been accepted.
Our directorate forwards this letter to the unit where your position is located.

How can I resign from a union?

Every member who is a member of a union can freely withdraw from the union whenever they wish.
You should submit the "Union Withdrawal Form" on our website to your unit.
Upon the letter from your unit, our Directorate informs the Union of your form.
Your membership is terminated by the Union.

OTHER TRANSACTIONS

Should I apply to your directorate for Erasmus applications?

Erasmus Applications are not made to our Directorate.
You can follow Erasmus Applications on the "Announcements" section of the AYBÜ International Relations Coordinatorate's Website.
If you meet the necessary conditions and your name is on the main list published by the AYBÜ International Relations Coordinatorate, your Overseas Assignment letter will be written by our Directorate.

RETIREMENT AND RESIGNATION TRANSACTIONS

What should I do to retire, where should I apply?

Personnel who meet the retirement conditions specified in Law No. 5434 or Law No. 5510 must submit the following documents completely to the unit where they work:
- Retirement Petition (For oneself), (Available in the forms section of our directorate's website)
- Retirement Bank Declaration Petition, (Available in the forms section of our directorate's website)
- Property Declaration Form,
- Military Service Certificate,
- Photocopy of Identity Card,
- 2 Photographs
- If requested, "Physician Additional Payment Declaration and Petition upon Retirement" (Personnel benefiting from Actual Service Increment will receive a higher retirement fee if they submit this petition stating that they will not work after retirement) (Available in the forms section of our directorate's website)
The relevant unit will forward these documents to our Directorate, and the necessary procedures will be carried out.
However, documents are not sent to SGK (Social Security Institution) before the retirement date. They will be sent via HİTAP on the due date.

What is retirement due to age limit?

Within the framework of Law No. 657, the retirement age limit for administrative personnel and lecturers is set at 65.
In Law No. 2547, the age limit for faculty members is 67.
However, the age limit is not sought for faculty members appointed as Rector until their term of office expires.

What should I do to resign, which documents should I submit?

You need to fill out the "Resignation Petition" available in the forms section of our directorate's website and submit it to the unit where you work.
Your resignation petition will be forwarded to our Directorate by the unit where you work with a cover letter.
Rector's approval will be obtained by our directorate.
After approval is obtained, the approval will be sent to the unit where you work with a cover letter.
Departure procedures can be carried out after your approval reaches the unit.

Can personnel who resigned while being civil servants return to civil service?

Articles 92 and 97 of Law No. 657 stipulate that those who have left civil service by resigning or being considered to have resigned can be reappointed to civil service with their earned seniority salary grades without any examination requirement.
However, these individuals cannot be reappointed to civil service before the expiry of;
- 6 months according to paragraph (a) of Article 97;
- 1 year according to paragraph (b);
- 3 years according to paragraph (c), depending on their situation. (Article 97 of the Civil Servants Law No. 657)
Those who have withdrawn from civil service at their own request no more than twice, or those who are considered to have withdrawn in accordance with the provisions of Law No. 657, and who wish to return to civil service, can be appointed to the same step of a grade equal to the monthly grade they were receiving at the time of their separation, or to equivalent grade positions in another class, provided that there is a vacant position in the class they left and they possess the qualifications of that class. (Article 92 of the Civil Servants Law No. 657)

I want to resign to run for Parliament. What should I do, what is the resignation process?

In accordance with Article 18 of the Law on Parliamentary Elections, under the heading "Those Who Must Resign to Nominate," until the deadline specified in the election calendar of the Supreme Election Council, you need to fill out the petition (Resignation Petition for Parliament (Annex MV-01)) in the forms section of our directorate, sign it with a wet signature, and submit it to the unit where you work to become a candidate for Parliament in the Parliamentary elections.
The unit sends this petition to our directorate.
Rector's Approval for resignation is obtained by our directorate.
After the approval signature process, a letter is written to the relevant unit with a cover letter for departure procedures.

What is the return process after resigning for candidacy for Parliament?

Civil servants and other public officials who are candidates in parliamentary elections can return to their former positions or another position in their earned seniority salary grades, provided that they apply within one month following the announcement of the election results by the Supreme Election Council if they are not elected or lose the election.
For this return process, those who were candidates must apply to their Units with a petition within one month from the date the final candidate list becomes definite;
Those who were candidates in the election but were not elected as members of parliament must apply within one month following the announcement of the election results;
The unit sends these petitions to our directorate.
Rector's Approval for commencement of duty is obtained by our directorate.
After the approval signature process, a letter is written to the relevant unit with a cover letter for commencement of duty procedures.

EXTENSION OF TERM OF OFFICE

What should I do for the extension of the term of office for a Dr. Öğr. Üyesi (Assistant Professor)?

You need to submit your term extension file to the unit where you work at least 2 months before your term expires, along with a petition and documents certifying that you meet the conditions specified in the Ankara Yıldırım Beyazıt University Additional Conditions for Promotion and Appointment to Faculty Membership.
Your documents will be reviewed by the relevant commission in your unit.
If you fully meet the conditions, the commission submits its positive opinion to your unit.
If the Unit Administrative Board decides to extend your term of office, this decision is forwarded to our directorate with a cover letter.
Your documents are reviewed formally by our directorate, and if there are no deficiencies, a wet-signed tripartite decree is prepared and submitted for signature.
After the decree signatures are completed, it is officially notified to your unit in writing.

My term of office extension time for Dr. Öğr. Üyesi (Assistant Professor) has come. I do not meet the language requirement. What should I do?

You must obtain the required language score with a valid exam before your term expires.
If you cannot obtain the language score, your connection with our university will be terminated.
After your connection is terminated, you have no chance to return. However, if we have an open announcement, you can apply, and after the jury process steps, you can be appointed within our quota.
Or, you can resign or retire before your connection is terminated. If you meet the conditions in the "AYBÜ Additional Conditions" after obtaining the language score, you can request to return with 60/b, and if deemed appropriate, you will be appointed.

PROMOTION TRANSACTIONS

I just started working at your university. What should I do to receive a promotion?

You do not need to take any action.
Our directorate notifies the bank of the list of newly recruited personnel for promotion every month.
If your promotion has not been deposited by the end of the month you started working at our university and received your first salary, it is sufficient to send an e-mail explaining the situation to personel.ozluk@aybu.edu.tr.

I am a new employee who started working at the university this month. Will I receive the full promotion amount?

Our university has a Salary Payment Protocol with Halk Bankası Central Branch covering the period 15.11.2022-15.01.2026. Within the framework of this protocol;
Newly recruited personnel will be paid a pro-rata advance promotion payment of 564.10 TL per month for the remaining period up to the above-mentioned final date.
In addition, personnel who have a credit card will be paid a pro-rata advance promotion payment of 12.82 TL per person per month in return for parafpara.
For example, if a staff member started working on 01.04.2023;
- Time remaining until the end of the tender: 33 months
- 33 months x 564.10 TL = 18,615.30 TL and
- 33 months x 12.82 TL = 423.06 TL Parafpara fee will be deposited.

At what intervals is the promotion list submitted to the bank?

The list of new recruits is sent by our directorate to the relevant bank branch with a cover letter within 3 days after the 15th of each month, and payments are made within 10 days.

MILITARY SERVICE TRANSACTIONS

I am going to the military. What should I do?

When you receive your dispatch document, you need to apply to the unit where you work with a petition.

I have completed my military service. What should I do?

You need to go to the unit where you work with your discharge certificate and apply with a petition for commencement of duty (the important point to note here is that you must start within 30 days from the date of discharge, and you can start work on the first working day after the date of discharge at the earliest).

LEAVE TRANSACTIONS

How much annual leave do I have?

Personnel newly appointed to civil service who have no prior service are granted 20 (twenty) days of annual leave upon completing 1 (one) year of service. Afterwards, 20 (twenty) days are granted at the beginning of each calendar year.
Personnel newly appointed to civil service who have previously performed military service for less than 1 (one) year are granted 20 (twenty) days of annual leave as of the date when the total of their military service period and civil service period reaches 1 (one) year, even if they are probationary civil servants. Afterwards, 20 (twenty) days are granted at the beginning of each calendar year. Those who have completed 10 years of service in civil service are granted 30 days of annual leave.

I am an administrative staff member. I want to take annual leave. What should I do?

You need to check your annual leave status at abs.aybu.edu.tr.
If you have sufficient leave and have received approval from your supervisor, you should log in to the EBYS program.
You must completely fill out the annual leave form in the forms section of EBYS.
While filling out the form, it is mandatory to fill in the "gereği" (necessary action) and "bilgi" (information) sections so that a copy will be sent to our Personnel Directorate.
After filling out the form, you should start the signature process.
Your annual leave form automatically comes to our Directorate after being signed by your immediate supervisors.
You are considered to have taken leave after your supervisors approve it.

I am an academic staff member. I want to take annual leave. What should I do?

You need to check your annual leave status at abs.aybu.edu.tr.
If you have sufficient leave and have received approval from your supervisor, you should log in to the EBYS program.
You must completely fill out the annual leave form in the forms section of EBYS.
While filling out the form, it is mandatory to fill in the "gereği" (necessary action) and "bilgi" (information) sections so that a copy will be sent to our Personnel Directorate.
After filling out the form, you should start the signature process.
Your annual leave form automatically comes to our Directorate after being signed by your immediate supervisors.
You are considered to have taken leave after your supervisors approve it.

I am working as a Dean. I want to take annual leave. What should I do?

You need to check your annual leave status at abs.aybu.edu.tr.
If you have sufficient leave and have received approval from the Rector, you should log in to the EBYS program.
You must completely fill out the annual leave form in the forms section of EBYS.
While filling out the form, it is mandatory to fill in the "gereği" (necessary action) and "bilgi" (information) sections so that a copy will be sent to our Personnel Directorate.
After filling out the form, you should start the signature process.
Your annual leave form automatically comes to our Directorate after being signed by your immediate supervisors.
You are considered to have taken leave after the Rector approves it.
In addition, before going on leave, it is absolutely necessary to write a letter of delegation proposal to the Rectorate stating who will be acting as Dean during your leave.

I am a Vice Rector. I want to take annual leave. What should I do?

You need to check your annual leave status at abs.aybu.edu.tr.
If you have sufficient leave and have received approval from the Rector, you should log in to the EBYS program.
You must completely fill out the annual leave form in the forms section of EBYS.
While filling out the form, it is mandatory to fill in the "gereği" (necessary action) and "bilgi" (information) sections so that a copy will be sent to our Personnel Directorate.
After filling out the form, you should start the signature process.
Your annual leave form automatically comes to our Directorate after being signed by your immediate supervisors.
You are considered to have taken leave after the Rector approves it.
In addition, before going on leave, it is absolutely necessary to write a letter of delegation proposal to the Rectorate stating who will be acting in your duties during your leave.

How long is marriage leave?

Upon request, seven days of leave are granted in cases of one's own or one's child's marriage, or the death of one's spouse, child, one's own or one's spouse's mother, father, or sibling.

How many days is paternity leave?

Upon request, ten days of paternity leave are granted to a civil servant in case of the birth of their spouse; seven days of leave are granted upon request in cases of their own or their child's marriage, or the death of their spouse, child, their own or their spouse's mother, father, or sibling.

How many days is bereavement leave?

Upon request, ten days of paternity leave are granted to a civil servant in case of the birth of their spouse; seven days of leave are granted upon request in cases of their own or their child's marriage, or the death of their spouse, child, their own or their spouse's mother, father, or sibling.

What is unpaid leave after childbirth? When does it start and end?

The right to unpaid leave of up to twelve months granted to a female civil servant upon her request after childbirth has been increased to twenty-four months, and the spouse of a civil servant who gives birth has also been granted the right to unpaid leave of up to twenty-four months upon their request. The starting date of the unpaid leave to be granted to the female civil servant who gives birth is the end date of the postnatal maternity leave; the starting date of the unpaid leave to be granted to the spouse of the civil servant who gives birth is the date of birth.

How can I use maternity leave regulated in Article 104/a of the Civil Servants Law No. 657?

A female civil servant is granted a total of sixteen weeks of maternity leave, eight weeks before birth and eight weeks after birth.
In case of multiple pregnancies, two weeks are added to the eight-week prenatal maternity leave period.
However, a female civil servant who documents with a physician's report that her health condition is suitable for work up to eight weeks before the expected date of birth can work at her institution until three weeks before birth if she wishes.
In this case, the periods she actually worked before birth based on this report are added to her postnatal maternity leave period.
The unused portion of the prenatal maternity leave due to early birth is also added to the postnatal maternity leave period.
In cases of births occurring before the date when prenatal maternity leave should have started, the period between the date of birth and the date when maternity leave should have started is added to the postnatal maternity leave.

Can a civil servant whose spouse dies at birth benefit from maternity leave?

In case of the mother's death during childbirth or while using postnatal maternity leave, the civil servant father is granted leave for the period stipulated for the mother upon his request.

Is leave granted to a civil servant who adopts a child?

Civil servants who adopt a child under the age of three, either with their spouse or individually, and the civil servant spouses of non-civil servant individuals who adopt a child individually, are granted eight weeks of leave from the date the child is handed over.
This leave is also applied in cases where the child is physically handed over before the adoption decision is made.

How long is breastfeeding leave?

A female civil servant is granted breastfeeding leave for three hours per day for the first six months and one and a half hours per day for the second six months, starting from the end date of the postnatal maternity leave period, for the purpose of breastfeeding her child.
The preference of the female civil servant is essential regarding the hours and the number of times per day breastfeeding leave will be used.
Since breastfeeding leave is a daily leave right that must be granted to the female civil servant for breastfeeding her child, it is not possible to combine this leave and use it on subsequent days.

I want to take unpaid leave without excuse. What are the conditions?

Article 108/E of the Civil Servants Law No. 657 states: "A civil servant who has completed five years of service based on the periods taken as basis for annual leave may be granted unpaid leave for a total of up to one year during their civil service, to be used at most in two installments, upon their request.
However, this paragraph shall not apply to those who are compulsorily and permanently assigned to certain regions in accordance with Article 72 for a certain period of time due to martial law, state of emergency, or disaster affecting general life, during their term of duty in these regions."

Is an excuse required to take leave under Article 108/E?

According to the law, to take this leave, you must have 5 years of service in civil service, and it must also be deemed appropriate by our Rectorate.
The leave in Article 108/E of the Civil Servants Law No. 657, where unpaid leaves are listed, is not a leave taken due to an excuse.
The law does not stipulate a reason for taking this leave.

Can I divide the leave I will take under Article 108/E into 3 or 4 parts?

You can use this one-year leave by dividing it into a maximum of two parts only throughout your civil service life. (For example, you can use it as 3 months in 2020 and 9 months in 2022. However, if you use 3 months in 2020 and 5 months in 2022, even if you have used a total of 8 months, you cannot use the remaining 4 months anymore.)

OTHER PERSONNEL TRANSACTIONS

When and under what conditions is a property declaration submitted?

The Property Declaration Form must be submitted by the end of February of the years ending in 0 and 5 at the latest (General Declaration). In addition;
- It is mandatory to submit it with the appointment documents for the first or reappointment to a position within the scope of Law No. 3628.
- In case of termination of duty, it is mandatory to submit it within one month following the date of departure from duty.
- It is mandatory to submit it within one month (Additional Property Declaration) when there is a significant change in the assets of oneself, one's spouse, or children under one's custody.

What should I do to get a service certificate?

You should fill out the "Service Certificate Request Petition" found in the forms section of our directorate's website and sign it with a wet signature.
You should send this completed and scanned form to personel.ozluk@aybu.edu.tr (You can also submit it in person).
Your Service Certificate will be delivered to you by hand or by e-mail upon your request (We do not send by post, cargo, etc.).

What should I do to receive birth allowance?

You should fill out the "Birth Allowance Application Form" found on the AYBU Personnel Directorate's website and send it to our Directorate through the unit where you work, attaching the original birth report and photocopies of the identity cards of the mother and the baby.
Your Birth Allowance Application Form will be sent by us to the Provincial Directorate of Family and Social Policies.
After applying, you can inquire about whether the birth allowance amount has been deposited via PTT branches between the 15th and 25th of each month. (This allowance is given to the person who gave birth.)

My spouse, who was a civil servant, passed away. Where should I apply for death benefits?

It is paid by their institution.
For this, you need to apply to your spouse's last place of employment.

Can my spouse benefit from health insurance?

If your spouse does not have any health insurance (if they are not a member of the Retirement Fund, insured, or Bağ-Kur), they can benefit if you apply to the unit where you work with a petition, attaching the Family Assistance Declaration Form and Family Status Declaration Form that you have filled out, and a photocopy of your spouse's identity card.

I got married. What do I need to do?

You need to apply to the Personnel Directorate by filling out and attaching the Family Declaration Form to your petition, along with a photocopy of the first three pages of your marriage certificate and your identity card.

I got divorced. What do I need to do?

You need to apply to the Personnel Directorate with a petition to which you will attach the court decision and a photocopy of your new identity card, along with the Family Assistance and Treatment Assistance Form that you have prepared.

What do the terms Degree-Step mean?

It is a concept used to determine the increase in a civil servant's salary and seniority without any increase in their duty, authority, and responsibility.
In the expression "9'un biri" (one of nine), 9 indicates the degree and 1 indicates the step.
That is, a step increase is the advancement of a civil servant from one step to the next within their current position's degree.
The steps in civil service are arranged as 3 steps within each degree.
Advancement in degree occurs with a decrease in the degree number, while advancement in step occurs with an increase in the step number.

What does service consolidation mean?

It is the integration of all work performed by individuals in different statuses throughout their working lives and their consolidation under a single status.

What should I do for service consolidation?

You need to obtain the printout of your SGK (Social Security Institution) service record showing your previous services from e-Government and submit it to the unit where you work with a petition.
The unit where you work will forward these documents to our Directorate with a cover letter, and the necessary procedures will be initiated.

What does equivalence mean?

It is the determination of the equivalence of associate's, bachelor's, master's, and doctoral degrees obtained from foreign higher education institutions and programs recognized by the Council of Higher Education, in terms of the learning outcomes at the relevant education level, with the associate's, bachelor's, and master's degrees awarded by higher education institutions in Turkey.

Who grants equivalence?

The equivalence of associate's, bachelor's, and master's degrees obtained from foreign higher education institutions and programs¹ recognized by the Council of Higher Education is granted by the Recognition and Equivalence Services Department on behalf of the Council of Higher Education.
The equivalence of doctoral degrees is carried out by the General Secretariat of the Interuniversity Council.

What does learning evaluation mean?

Learning evaluation is the adaptation of the current degree and steps of a civil servant who has completed a higher education to their new educational status.

Where and how should I apply for learning evaluation?

The employee needs to submit a copy of their graduation certificate related to the education they have completed, attached to a petition, to the unit where they work.
The unit forwards these documents to our Rectorate with a cover letter.
After the necessary learning evaluation is carried out, it is notified to the unit with a cover letter.

ÖYP (Lecturer Training Program) TRANSACTIONS

I am an ÖYP member and transferred to Article 33 in previous years. Can I be exempt from the Procedures and Principles?

OTHER

I am a research assistant and have received the title of Dr. How is it registered in YÖKSİS?

Your Dr. title can be registered in the Personnel Payroll Program used by our Directorate.
This title will appear in AVESİS, which pulls data from our Personnel Payroll Program.
However, as long as you have not received your permanent position, title registration cannot be made in YÖKSİS, which operates on a permanent staff basis.

What should we do for investigation procedures?

Before March 13, 2023, academic and administrative investigation procedures were carried out by the Personnel Office of our Directorate.
However, as of the above date, all investigation work and procedures have been transferred to the Legal Consultancy of our University.

How can I register in the ÖSYM GİS system to take part in ÖSYM Examinations?

Until July 2022, the registration and information editing procedures for ÖSYM examinations for academic and administrative personnel could be carried out by our directorate.
However, with an update made by ÖSYM, this authority was removed from all university directorates.
Now, all academic or administrative personnel can register on the relevant website with their e-government password, apply for examinations, and also edit their information themselves.

What is Rotation in Medical Specialization?

In accordance with the Turkish Medical Specialization Board of the Ministry of Health, the "Medical Specialization Board Assistant Rotation Periods" file should be examined regarding:
- Assistant rotation periods,
- Previously in force and cancelled rotations,
- The period of assistantship in which the relevant rotation will be carried out,
- The department of the relevant clinic in which the determined rotation will be carried out,
- What is aimed to be learned in the specified rotations.
Due to changes in the legislation, the Circular No. 7507 dated 26/05/2011 and the Circular regulated according to the court decision No. 2387 dated 15/02/2012 should be examined regarding the changes in specialization training periods and rotation practices.

What are the conditions and where should I apply for Jury Fee Payments?

It is the fee paid to faculty members who are assigned as Jury Members in the appointment processes of faculty members (excluding the Reappointments of Assistant Professors) within the framework of the "Procedures and Principles Regarding the Fee to be Paid to Jury Members Involved in the Associate Professorship Evaluation and Faculty Appointment Processes."
For this fee to be received, the relevant jury member must:
- Have completed their duty within the specified period,
- Not have exceeded 6 assignments within one year,
- And this situation must be fully filled out (especially the tax base) in the Jury Fee Declaration Form and submitted to our Directorate.
If these conditions are met, your payment will be made within 3 months.

FAQ (Frequently Asked Questions)