Duties of the Department of Construction and Technical Affairs:
- To prepare the projects of buildings and facilities, to prepare feasibility reports for all kinds of works requiring technical examination and project1 design.
- To carry out the feasibility, project, tender, and construction period works, including the procedures for buildings and spaces needed by the university such as reading rooms, classrooms, lecture halls, amphitheaters, conference halls, health centers with beds, student canteens and restaurants, meeting, cinema and theater halls, indoor and outdoor sports halls and fields, camping areas; to prepare tender documents.
- To conduct tenders related to construction, maintenance, and repair.
- To carry out maintenance and repair works.
- To inspect and take delivery of land and constructions.
- To ensure the tracking, arrangement, and delivery of statistical information to the relevant places.
- To carry out studies to ensure the uninterrupted provision of water, sewerage, electricity, and communication needs of the campus. To ensure the operation, maintenance, and repair of heating systems, boiler rooms, cold rooms, generator ventilation systems, telephone exchanges, and elevators, either directly or through outsourcing.
- To construct and maintain main and secondary connecting roads within the campuses, ceremonial areas, landscaping arrangements suitable for landscape architecture, and the maintenance and irrigation of green areas.
- To ensure the most appropriate and efficient use of existing resources such as personnel and materials for the economical and effective execution of service activities.
- To supervise the activities of subordinate units.
- To continuously and periodically supervise subordinate personnel to ensure that the unit's work is carried out with minimum cost and within the framework of established quality, quantity, and time standards.
- To determine general and group policies, as well as policies compatible with them, at the management level regarding the activities specified as the unit's core function and directly managed activities, and to make recommendations in this regard.
- To prepare annual work programs in cooperation with the relevant units.
- To ensure that personnel understand the determined policies and that the determined activities are implemented and carried out.
- To determine future-oriented goals and standards with the personnel, space, materials, and other resources allocated to the unit for the execution, direction, and evaluation of unit activities.
- To program and schedule the activities so that the activities determined as the core function can be carried out effectively, efficiently, economically, and with quality. To work on connecting routine tasks to forms and simplifying tasks.
- To establish a smooth and harmonious communication and cooperation system between the personnel in the unit and the personnel of other units.
- To establish, maintain, and develop an effective record and file system within the unit.
- To delegate the necessary level of responsibility and authority to subordinates for the effective implementation and execution of unit activities, while retaining responsibility and authority for the results.
- To identify the issues requiring changes in the duties, authorities, and responsibilities related to the positions in the unit, as well as the specific qualifications sought in those to be appointed to these positions.
- To make recommendations in the selection, dismissal, promotion, appointment, rewarding, and disciplinary actions of the personnel necessary for the execution of the department's activities. To examine and evaluate the suggestions submitted by subordinates regarding the needs of the personnel and the negativities in service quality.
- To determine the training needs of the personnel and to ensure that they are equipped with the necessary knowledge and equipment to fulfill their responsibilities. To examine the in-service training needs proposed by subordinates2 and to prepare programs in this regard.
- To make the direction in the task distribution between units and to coordinate the work of subordinates.
- To forward the works and documents referred to the Head of the Department to the relevant personnel and to ensure their execution, the preparation of reply letters, the follow-up and finalization of daily work signatures.
- To carry out the necessary controls to ensure the smooth running of the daily working hours of the subordinate personnel.
- The Head of the Department of Construction and Technical Affairs is responsible to the Secretary-General for the execution of the duties assigned to them by the University legislation and this instruction in accordance with the Constitution, laws, regulations, decrees, and similar legislation, and for the timely use of their powers.